Team Collaboration

import { Steps, Aside, Badge } from ‘@astrojs/starlight/components’;

Deploy Monkey lets you invite team members to your account so multiple people can manage servers, instances, and deployments together.

Roles

Every team member has a role that determines what they can do:

Role	Description
Owner	Full account control — billing, plans, team management, servers, and instances. One per account.
Admin	Same as Owner except cannot transfer ownership. Can manage billing, settings, team, servers, and instances.
Developer	Can deploy and manage instances — start/stop, git, backups, settings, shell, and alerts. Cannot add servers, access billing, or manage account settings.
Viewer	Read-only access to all dashboards, servers, instances, logs, monitoring, and alerts. Cannot change anything.

Permissions Matrix

Here’s a detailed breakdown of what each role can do:

Account & Billing

Action	Owner	Admin	Developer	Viewer
View billing & invoices	✅	✅	—	—
Change plan / cancel subscription	✅	✅	—	—
Account settings (profile, timezone)	✅	✅	—	—
Team management (invite, roles, remove)	✅	✅	—	—

Servers

Action	Owner	Admin	Developer	Viewer
View servers & dashboard	✅	✅	✅	✅
Add a new server	✅	✅	—	—
Server settings	✅	✅	—	—

Instances

Action	Owner	Admin	Developer	Viewer
View instances, logs, monitoring, events	✅	✅	✅	✅
Deploy a new instance	✅	✅	✅	—
Start / Stop / Restart	✅	✅	✅	—
Instance settings (rename, domain, performance)	✅	✅	✅	—
Environment variables	✅	✅	✅	—
Git (connect repo, sync, branches, webhooks)	✅	✅	✅	—
Backups (configure, run, restore, download)	✅	✅	✅	—
Shell (terminal access)	✅	✅	✅	—
Connect As (log into Odoo as another user)	✅	✅	—	—
Delete instance	✅	✅	✅	—

Alerts

Action	Owner	Admin	Developer	Viewer
View alerts	✅	✅	✅	✅
Acknowledge alerts	✅	✅	✅	—
Resolve alerts	✅	✅	✅	—

**Developer** is the ideal role for team members who build and deploy Odoo modules but shouldn't manage billing or add new servers.

Plan Limits

Team collaboration is available on plans that include it:

Plan	Team Members
Free	Not available
Base	Up to 3 members
Pro	Up to 10 members
Agency	Up to 25 members

You can see your current usage and limits on the Team page in the control panel.

Inviting a Team Member

Only **Owners** and **Admins** can invite new team members.

1. Go to Settings → Team — Open the Team page from account settings.

2. Click “Invite Member” — Enter the email address and select a role.

3. Send invite — The invitee receives an email with a link to join your account.

4. Wait for acceptance — The invite appears as “Pending” until the invitee accepts.

What happens when they accept

• If the invitee already has a Deploy Monkey account, they are added to your team immediately.
• If they don’t have an account, they’ll be prompted to register first. After verifying their email, they are automatically added to your team.

Invites expire after 7 days. You can revoke a pending invite and create a new one from the Team page.

Managing Team Members

Changing a member’s role

Click the ⋯ menu next to any team member to change their role. Role changes take effect immediately.

• Promotions (e.g., Viewer → Developer) are seamless — the user gains access without being logged out.
• Demotions (e.g., Admin → Viewer) immediately revoke the user’s session for security. They will need to log in again.

Suspending a member

Suspending a member temporarily revokes their access without removing them from the team. Their session is immediately revoked. You can unsuspend them later to restore access.

Removing a member

Click Remove to permanently revoke their access. They will no longer be able to access your account’s servers or instances.

Revoking a pending invite

Click Revoke on any pending invite to cancel it. The invite link will no longer work.

Multi-Account Access

A single user can be a member of multiple Deploy Monkey accounts. Use the account switcher in the sidebar to switch between teams.

When logging in, the system automatically selects the account where you have the highest-priority role (Owner > Admin > Developer > Viewer).

Security

• Invite tokens are single-use and expire after 7 days
• The accepting user’s email must match the invite email — invites cannot be forwarded
• Invite acceptance is rate-limited to prevent abuse
• All team operations (invite, accept, role change, removal) are recorded in the audit log
• Team members are fully tenant-isolated — they can only access the account they were invited to
• Role demotions and suspensions immediately revoke active sessions